1. Standing Rules may be adopted, amended, or deleted without prior notice to the membership by a majority vote of the members present at any regular scheduled
business meeting of the chapter.
2. Standing Rules may be temporarily suspended for the duration of a business meeting of the chapter by a majority vote of the members in attendance.
3. Expenditure of funds.
- The Executive Board can approve purchases less then $200.00, not related to rally funds collected for a rally.
- Purchases greater than $200.00 must be approved at a business meeting of the chapter.
- Usual and customary administration expenses of the chapter may be reimbursed by the Treasurer without board approval (postage, paper, printing, name
4. Smoking shall be prohibited in all enclosed meeting areas and smokers will dispose of "butts' properly.
5. The abuse of alcoholic beverages is prohibited. The use of chapter funds to purchase alcoholic beverages is also prohibited. Where not prohibited by the
campground, alcoholic beverages can be consumed only in the vicinity of the Coaches.
6. Pets, outside of coach, will be kept on a leash at all times and not allowed in meeting and food areas. Campground cleanup rules must be followed at all times.
7. The Past President shall be an ex-officio, non-voting member of the Executive Board.
8. Duties of the President:
- The president shall be the principal executive officer of the chapter and subject to the control of the Board of Directors. He/She shall in general supervise and
control all of the business affairs of the chapter.
- The president shall, when present, preside at all meetings of the membership and the Board of Directors
- The president may sign, with the Secretary or any other officer authorized by the Board of Directors, deeds, mortgages, bonds, contracts, or other instruments
which the Board of Directors authorized to be executed.
- Assure Chapter Representation at Governing Board Meeting of FMCA. In the event that the national director and/or alternate national director cannot attend a
Governing Board meeting, your chapter may elect, for that meeting only, a temporary delegate. If your elected chapter representative experiences an emergency,
after the 21-day notice requirement, such as illness, coach immobilization/repairs, death of a family member, the chapter president may appoint a member of the
chapter as a temporary delegate to represent the chapter or the next Governing Board meeting only. Notice of the chapter president's temporary delegate
appointment shall be received by FMCA at least seven (7) working day prior to the Governing Board meeting in order to be valid. Notice of this appointment must
be received in writing, fax or e-mail is acceptable. (10/29/18)
9. Duties of the First Vice President:
- In the absence of the President or in the event of his/her death, inability or refusal to act, the First Vice President shall perform the duties of the President (in
addition to his/her duties as First Vice President), and when so acting, shall have all the powers of and be subject to all restrictions upon the President.
- The First Vice President will be responsible for obtaining the meeting sites for the succeeding fiscal year, and to contract for services as deemed necessary to
hold a rally at the location.
- The First Vice President shall perform such other duties as assigned either by the president or by the Board of Directors.
10. Duties of the Second Vice President:
- In the absence of the First Vice President or in the event of his/her death, inability or refusal to act, the Second Vice President shall perform those duties (in
addition to his/her duties as second vice president), and when so acting shall have all the powers of and be subject to all the restrictions upon the First Vice
- The Second Vice President will be responsible for ensuring that all the arrangements for the scheduled chapter meetings have been made and that the site
contracts for services are fulfilled.
- The Second Vice President has the responsibility for appointing Rally Wagonmasters and ensuring that each chapter Wagonmaster is well informed of: (1)
arrangements previously made; (2) that supplies from the previous meeting are made available to the succeeding Wagonmasters prior to the scheduled
meeting; (3) for advising the Wagonmasters when policy matters are involved; and (4) being available to the Wagonmaster when needed to help make the
chapter meeting a success.
- The Second Vice President shall be responsible for ensuring that each chapter Wagonmaster obtains a copy of the "Lone Star Chapter's Wagonmaster's Guide"
to assist in planning the Chapter Meeting.
- The Second Vice President shall perform such other duties assigned either by the President or By the Board of Directors.
Lone Star Chapter
11. Duties of the Secretary
l. Each year all chapters must be certified. The last week of October FMCA will mail the necessary forms, with instruction, to each chapter secretary. The completed forms need to be returned to
- The Secretary shall keep accurate and up to date records of the chapter members.
- No later than the last week in December the Secretary will send to the FMCA National Office, a membership list of all members including their member number, a list of the Board of Directors showing
their elected office and member number, and a certification that the chapter held the required number of business meetings.
- The Secretary shall promptly report, within 30 days, in writing, to the national office, the results of the election of Chapter Officers. This report shall include addresses and telephone number of each
- The Secretary shall inform the national office, 3 months prior to the publishing date, the Chapter's scheduled activities, which will be published in FMCA's monthly magazine.
- The Secretary shall record in the Chapter Minute Book the Minutes of all Chapter Meetings, Annual Meetings, Special Meetings, The Executive Committee meetings, and the Board of Directors meetings.
The signed minutes will be read at the next meeting, unless waived by a majority vote.
- Minutes of all meetings will be available if a member of the chapter desires to read them.
- The Secretary will mail to the membership at least twenty (20) days prior to the chapter's scheduled meeting: (1) a newsletter containing a summary of the minutes of the last business meeting, and (2)
the program and registration forms for the next meeting.
- The Secretary will see that all notices are duly given in accordance with the provisions of the chapter Bylaws, Standing Rules, and as required by law.
- The Secretary will be the custodian of the corporate records, as outlined in Standing Rule Number 23.
- The Secretary shall perform all duties incident to the office of the secretary and such other duties as may be assigned by the President or by the Board of Directors.
- The Secretary shall follow-up in an appropriate manner with the potential new member contacts received from FMCA.
Chapter Services no later than December 31st of that year. The forms are: 1. Chapter Officer Form
2. Chapter Meeting Verification/Chapter Membership Status
3. Chapter Roster
The chapter membership's roster must be compared with FMCA's chapter membership roster and updated according to instructions. FMCA's roster reflects membership number, name, address,
e-mail address, telephone number and status codes (as described in the certification memo). If there are discrepancies in addresses or telephone numbers noted during the certification process,
remind the member that it is their responsibility to notify FMCA of changes to their personal membership record and that the Secretary cannot make changes for them.
The Secretary shall indicate whether the chapter will change its status:
1. From chapter to associate chapter
2. From associate chapter to chapter, or
3. Maintain its current status for the following year.
Once the Secretary has completed certification, it is important to notify Chapter Services of any roster changes that occur throughout the year. Notification to Chapter Services of members to be added or
deleted to the roster by e-mail, mail or fax. (10/29/18)
12. Duties of the Treasurer
- The Treasurer receives, safeguards, and holds all chapter funds in the name of the chapter and in the capacity as its trustee and fiscal agent.
- The Treasurer keeps accurate accounts of all fiscal transactions and renders a Treasurer's report which is distributed to each Board of Directors member as well as giving a verbal report to the
membership at each business meeting.
- The Treasurer disburses chapter funds only for authorized chapter purposes and only in accordance with chapter Bylaws and Standing Rules. (See Standing Rule number 3.)
- The Treasurer will be responsible to the processing of new members, and collection of membership dues.
- The Treasurer will be responsible for compiling, organizing, printing, and distributing the yearly Membership Directory.
- The Treasurer will be responsible for obtaining IRS form 990 "Return of Organization Exempt from Income Tax" and the submission of form 990 to the Internal Revenue Service in Austin, Texas prior to
February 15, when required.
- The Treasurer will be responsible for ordering the Past President's attachment plate for the outgoing President.
- The Treasurer will submit all financial records to the financial review committee for review, at the first scheduled chapter meeting of the fiscal year. (10/29/18)
- The Treasurer may be required, by the Board of Directors to give bond for the faithful performance of his/her duties. The chapter shall pay the premium.
- The Treasurer shall perform all duties of the office and the President or Board of Directors may assign other duties.
13. Nominating Committee Duties
- The Nominating Committee shall consist of three members.
- The Nomination Committee shall select a chairman from among the three elected members.
- The duty of the nominating committee shall be to nominate a slate of nominees for the following: President, First Vice President, Second Vice President, Secretary, Treasurer, National Director, Alternate
National Director, and three (3) Directors. The slate of officers and directors shall be voted upon at the Annual Meeting.
- Membership on the nominating committee does not preclude such person from eligibility for nomination and election.
- Each nominee must be contacted in order to obtain his/her acceptance of nomination and assurance to serve in the specified office, if elected.
14. Election Procedures Officers and Directors
- The Nominating Committee shall present the slate of officers and directors to the membership during the Annual Meeting.
- Nominations from the floor will be allowed for all positions.
- If the election of Officers and Directors cannot be held at the Annual Meeting, the Board of Directors shall cause the election to be held at the next scheduled meeting.
- Election of nominees will be by a majority vote of the members present.
- Any officer or director not elected at the Annual Meeting shall be elected at the next chapter meeting.
- No person shall be eligible to serve for more than two (2) consecutive terms in the same office. However, if circumstances warrant a person may serve more than two (2) consecutive terms by an
affirmative vote of 2/3 the members present.
- Officers and Directors elected at the Annual Meeting will be installed during the last meeting for the year and will assume office at the beginning of the membership year (January 1).
15. Election Procedures for Nominating Committee Members
- The Nominating Committee members shall be elected at the Annual Meeting.
- The members present shall nominate the candidates from the floor.
- If only three (3) candidates are nominated they may be elected by acclimation.
- If more than three (3) candidates are nominated the voting will be by paper ballot. Each member shall vote for three of the candidates. The three candidates receiving the most votes will be elected.
16. Chapter Meetings
- Chapter meetings are held five times a year typically in February, April, May, September, and December if practical.
- The chapter meetings will be held as near as possible to the third weekend.
- The December chapter meeting will be held as near as possible to the first weekend.
- Chapter members are responsible for the welfare and conduct of their guests who are attending any of the chapter functions.
- Chapter Meetings will not be scheduled to conflict with FMCA National Rallies or South Central Area Rallies.
17. Annual Meeting
- The Annual Meeting of the chapter shall be held during the next to last meeting for the year, usually but not limited to September. (12/10/11)
- The meeting shall begin on Thursday. The business meeting is usually held on Saturday morning.
- The Annual Meeting is for the purpose of electing Officers, Directors, and Nominating Committee; receiving reports of the Officers, Directors, and Committees; and for any other business that may arise.
18. Special Meetings
- A special meeting of the membership may be called by the President, Board of Directors, or upon written request of twenty five (25) percent of the membership entitled to vote.
- The purpose for the call of the special meeting shall be clearly set forth in the text of the notice, and only such business may be acted upon.
- Special meetings must be held within thirty (30) days from the date of the request thereof.
19. Quorum for meetings
- A quorum for meetings of the Executive Committee, and Nominating Committee will be a majority of their members.
- A quorum for all Board of Director meetings will be seven (7) members of which two (2) are Directors.220.
20. Duties of the Board of Directors
- The Board of Directors shall consist of the six (6) Directors plus the elected officers of the chapter.
- The past President of the Chapter shall be an ex officio member of the Board of Directors and shall be entitled to vote.
- Regular meetings of the Board of Directors shall convene at the same location as the Annual Meeting and Chapter meetings.
- Special meetings of the Board of Directors may be called by or at the request of the President or any three Directors. The President or the Directors requesting the special meeting will give notice of the
time, place, and purpose of the meeting.
- The Board of Directors responsibilities include the development of overall policies for the business, financial, and other affairs of the Chapter
- Emergency Action by the Board of Directors required at a time when the Board is not in session may be taken by mail, telephone, or direct communication. A quorum for emergency action is seven (7)
members two (2) of which are Directors. The emergency action will be final unless rescinded by a 5/6 vote of the Board of Directors at the next scheduled meeting.
21. Duties of Chapter National Director and Alternate National Director
A. National Director should keep the chapter informed of the items pertaining to the national organization and of the FMCA area, as well as keeping the national organization apprised of the items
B. Member of the same family unit may serve as national or alternate national director in different chapters: such members may not hold these offices in the same chapters concurrently
happening on the chapter level. Another important duty is participation in and voting during Governing Board meetings.
Chapter Alternate National Director
An alternate national director shall serve whenever the national director is unable to attend meetings of the Governing Board or is unable to serve. Another chapter officer is not precluded from election as
the alternate national director Alternate national director cannot also be the national director.
22. Removal of Chapter Officer, Director or Agent
- Any Chapter Officer, Director, or Agent may be removed from the Board of Directors by a majority vote of the remaining Board of Directors of which one vote must be a Director's vote
- The Board of Directors majority vote must be confirmed by a majority vote of the Membership at the next chapter meeting.
- The Chapter Officer, Director, or Agent whose removal has been voted on by the Board of Directors shall not serve in the interim period between such vote of the Board and the membership vote.
- The Board member will resume his/her assigned functions for the remainder of the term if the Chapter membership does not confirm the majority vote of the Board of Directors.
23. Chapter Records Retention
- The chapter secretary shall be the custodian of the chapter records, except those records specifically assigned to others, such as the Treasurer's books and financial statements.
- The Chapter Records shall include: The Certificate of Incorporation, the Articles of Incorporation, FMCA Bylaws with attachments and revisions thereof, The Chapter Minute Book including proceedings of
chapter and Board Meetings, Chapter correspondence, as well as an accurate and up-to-date record of the chapter's membership.
- All records, as applicable, will be closed at the end of the fiscal year and transferred to the succeeding Officers and Directors as soon as practical, but not later than six (6) weeks after the end of the year.
- Any chapter member may examine the records of the chapter at a reasonable time and place, but this privilege must not be abused to the annoyance of the Secretary or custodians of the records.
24. Contracts, Loans, Checks-Drafts, etc
- Contracts: The Board of Directors may authorize any Board Member or Agent to enter into a contract or execute and deliver any instrument in the name of the Chapter, and such authority may be general
or confined to specific instances.
- Loans: No loans shall be contracted on behalf of the chapter and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may
be general or confined to specific instances.
- Deposits: All funds of the chapter, not otherwise employed, shall be deposited to the credit of the chapter in such banks, trust companies, or other depositories, as the Board of Directors shall select
- Checks, Drafts, etc.: All checks, drafts, or other orders of payment of money, notes, or other evidences of indebtedness issued in the name of the chapter, shall be signed by such Board Member or Agent
of the Chapter and in such manner as shall be determined by resolution of the Board of Directors.
25. Corporate Seal
The Board of Directors, if required, shall provide a corporate seal, which shall be circular in form and shall have inscribed thereon the name of the chapter and the state of Incorporation and the words 26. Waiver of Notice
Unless prohibited by law, whenever any notice is required to be given to any member of the Board of Directors or to a member of the chapter under the provisions of the Articles of Incorporation, a waiver 27. Rally Fees
thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of notice.
The Rally Fee for Chapter Meetings and Annual Meetings is $70.00 (per coach - 2 persons), $35.00 single. (5/19/2018)28. Financial Review Committee
- The financial review committee shall consist of two (2) members appointed by the Board of Directors during the Annual Meeting.
- The purpose of the financial review committee is to review the financial records maintained by the Treasurer.
- The financial review committee shall review the financial records of the chapter for the preceding year during the February Chapter Meeting.
- If possible the results of the review of the financial records by the financial review committee will be presented to the members during the December business meeting. (6/1/13)
29. Chapter Dues
- The first year chapter dues is $ 15.00 including Lone Star plate (2/19/11)
- The annual chapter dues are $ 10.00.
30. Chapter Name Badges
Name Badges are to help everyone know your name, more especially our new member and guest. Everyone is encouraged to wear their Lone Star Badge however a name badge from some other
Chapter or FMCA organization will be acceptable.
- Members are required to wear their name badge while outside their coach during the rally.
- The rally officially starts at 9:00 AM of the first day of the rally and until 8:00 AM of the last day of the rally.
- Members without their badge are subject to a fine of $0.50 by the sheriff or the deputy sheriff. Fines go to the chapter’s sunshine fund for get well or condolence cards to chapter members.
- Members who have lost or misplaced their badge will be issued a temporary badge at registration and will wear the temporary badge during the entire rally.
- Visitors and or new members will be issued a temporary badge at registration and will be required to wear the temporary badge during the entire rally.
EFFECTIVE: December 3, 2005
(Date the chapter voted on the Standing Rules) (Revisions listed below)
February 21, 2009
February 19, 2011
April 9, 2011
December 10, 2011
June 1, 2013
September 29, 2018
December 1, 2018